Skip to main content- Clocking in and outHow an employee opens the timeclock terminal, signs in with a PIN, clocks in and out, takes lunch and breaks, and corrects a forgotten clock-out.
- Requesting time off and bidding for holiday shiftsHow an employee checks time off balances, requests and cancels time off, and bids on holiday shifts from the timeclock dashboard.
- The timeclock and payroll Admin HubThe Admin Hub is the one screen where administrators set up and run timekeeping and payroll: live counters for the day, ten tabs for the work, and a checklist that shows what is still missing.
- Pay schedulesA pay schedule records how often a group of employees is paid, in which country and currency, and on which days; you manage them on the Schedules tab of the Admin Hub and on the Payroll Schedules page.
- Employee schedules (shift patterns)An employee schedule is a reusable shift pattern, with work days, hours, shift times and rotations, that you assign to employees so payroll can project unworked days and measure contracted hours.
- Payroll rule groupsA rule group holds the country, currency, deductions, contributions, allowances, accruals and night, Sunday and holiday settings that apply to a set of employees; this page shows how to create one and add its rules.
- Holiday calendars and holiday shift biddingHow to keep the holiday calendars that decide which days are paid as holidays, and how to offer holiday shifts that eligible employees bid for and supervisors approve.
- Payroll employeesHow to add the people who are paid through payroll, set their pay, overtime, premiums, schedule, rule group and timeclock PIN, and give one person a different rule from the rest of their group.
- Time-off balances, accruals and bulk changesHow to see and adjust an employee's paid time off, personal time and expiring time, set up or rebuild accrual balances, and change a setting for every active employee at once.
- How pay is calculatedPayroll turns each employee's punches into day, night, Sunday and holiday hours, finds the overtime, prices every kind of hour, then adds allowances and takes off deductions.
- Pay periodsPay periods are the date ranges employees are paid for; you create, calculate, approve, export, close and review them, and track accruals, on the Payroll tab of the Admin Hub.
- The payroll run (wizard)The payroll wizard takes one pay period through five fixed steps, from setup and reconciliation to review, summary, locking and paystubs.
- Payroll wizard: reconcileReconcile is Step 2 of the payroll wizard, where you settle leave, punch problems and overtime, run an optional AI check and add manual adjustments before the figures are reviewed.
- Payroll wizard: preview and summarySteps 3 and 4 of the payroll wizard cover reviewing each employee down to single punches, checking and correcting the totals, and exporting a provisional Excel file.
- Payroll wizard: finalize and paystubsStep 5 of the payroll wizard is where you review edits to the figures, lock the period, download the final report and generate, check and send paystubs.
- Giving your accountant accessAn accountant can check one pay period either with the Payroll Accountant role or through a link that needs no account, and their edits come back to you for review before the period is locked.
- Supervising punches, exceptions and time offHow a supervisor reviews today's punches, adds or removes a punch, forces a clock-out, resolves punch exceptions and approves time off requests.
- Timeclock reports and exportsHow to filter and read the punch history, see which device and IP address each punch came from, and export the timeclock, payroll period and projection files to CSV.
- Payroll projectionsPayroll projections estimate what a payroll will cost before you run it, from recorded punches or from configured salaries, in USD, COP or EUR, with accrued liabilities and the months ahead.
- Timeclock and payroll e-mail notificationsHow to choose which timeclock, time off and payroll events send an e-mail, who receives each one, and which e-mails QuantumOps does not send.
- Colombian payroll defaults backfillThe Colombian payroll defaults backfill is a one-page tool that brings existing Colombian employees and rule groups that still hold older overtime, night, Sunday, holiday and solidarity fund values up to the current defaults.